Credit and Debit Balances


Credit Balances

When there are credit balances on student accounts due to overpayment of University charges, students may request a refund of the balance. The GSAS Office of Financial Aid will verify credit balances on accounts of fellowship students. It will also adjust fellowships to reflect actual, correct registration and enrollment in the University's student health insurance program. Students seeking refunds of Title IV funds may only use them for educationally related expenses such as books and living costs. Refunds may be requested at the University’s Student Financial Services Desk at 210 Kent Hall or through SSOL. Refunds may be issued as paper checks mailed to the local address on record or as direct deposits. Please contact Student Financial Services to file a Direct Deposit Authorization or visit the SFS website for more information.

Doctoral students on fellowships funded by the Graduate School will not be refunded credit balances that arise due to registration adjustments made as a result of an initial registration error (e.g., a student who should register for a Residence Unit but instead registers for M&F will not be refunded the balance that appears in the SSOL Account Detail screen once his/her registration status is corrected). Similarly, students who receive funding for the student health insurance plan will not receive the credit balance that appears in the SSOL Account Detail Screen if they waive coverage.

Debit Balances

If there is a debit balance after calculation of all anticipated charges and payments, students should make payments for the balances by the appropriate deadline (last week in August for fall term and second week in January for spring term). Payments can be made in person at the Cashier’s Window in 210 Kent Hall; for other payment options, see the Student Financial Services website.

After the payment due date is past, a one-time late payment charge ($150) and late payment fees (1% per month) may be assessed on the unpaid balance.

Fellowships and loan proceeds are credited to student accounts following the registration period. Late payment charges or late fees may be assessed on remaining charges not covered by fellowship or financial aid.