- Instructions for Columbia Students Studying at Another University
- Instructions for Students From Another University Studying at Columbia
- Registration Form
The Graduate School of Arts and Sciences is a member of the Inter-University Doctoral Consortium (IUDC), which provides for cross-registration of graduate-level courses among member institutions. Participating schools are:
- CUNY Graduate Center
- Fordham University
- The New School for Social Research
- New York University (including the Institute of Fine Arts)
- Princeton University
- Rutgers University
- Stony Brook University
- Teachers College (TC) is also a member of the IUDC, but Columbia students interested in TC classes should cross-register within Columbia rather than use the IUDC.
M.A. students are not eligible for this program.
Ph.D. students in years two through seven of Arts and Sciences programs (listed under “Ph.D. and D.M.A. programs”) are eligible to participate in IUDC. Students register at Columbia for the course(s) they plan to take at the visiting institution by submitting both the IUDC Registration Form (PDF) and Columbia’s online IUDC application. The host institution may also require students to register there. Students should familiarize themselves with the academic regulations of the host university, including its location, grading system, applicable deadlines, and calendar.
Tuition is paid to the Graduate School. Classes may be taken for a grade and will appear on the Columbia transcript. Students will receive a letter or ID card allowing them library reading privileges at the host institution. Columbia students going to New York University may use their CUID card.
Courses taken in the IUDC must be taken for a grade (Pass/Fail is an option), not for R credit or Audit.
Note: IUDC is limited to fall and spring semesters. Summer session or intersession courses are not eligible for the IUDC.
Queries should be directed to the Columbia IUDC Coordinator, Thalyana Stathis, at 212-854-4738 or email@example.com (GSAS Office of Student Affairs,107 Low Library).
Columbia students must submit Columbia’s online IUDC application by September 27.
Students from other universities taking Columbia courses must submit Columbia’s online IUDC application by September 12.
Following Columbia’s Academic Calendar, students from other universities must register for Columbia courses by September 16 and must drop courses by October 11.
- Complete the “Personal Information” and “Home School Information” sections on the IUDC Registration Form (PDF). After obtaining your advisor’s signature, bring your form to 107 Low Library to be signed by the Columbia IUDC Coordinator. The Coordinator will sign the IUDC form after certifying that you have completed one year and are within seven years of first registration as a Columbia Ph.D. student in an Arts and Sciences program.
- Complete the “Host School Information” section and obtain the signatures of the Host Instructor and Host School IUDC Coordinator.
- Submit Columbia’s online IUDC application by September 27. The online application contains very similar information to the paper IUDC form, and you will also upload the paper IUDC form containing all signatures (Columbia Advisor, Columbia IUDC Coordinator, Host School Instructor, Host School IUDC Coordinator) to the online application.
- Register with the Host School Registrar. See contact information for participating schools on page two of the IUDC Registration Form.
- Obtain an ID card at the Host School. You will need to bring either a passport or a state-issued ID. You should check to see if you will need to obtain a semester sticker.
- Set up an email account at the Host School to ensure that you receive information regarding your course at the Host School.
The Columbia IUDC Coordinator will inform the Registrar’s Office to add the respective course(s) to your roster of courses on SSOL. You do not need to follow the Registrar’s add/drop deadlines for IUDC courses.
The Columbia IUDC Coordinator will inform the Registrar’s Office of students’ grades after the end of the semester. You should retain the original registration form until a grade appears on your transcript.
- Confirm that the course you intend to register for is offered by an Arts and Sciences department. You are only allowed to register for courses that are offered by Arts and Sciences departments (listed under “Ph.D. and D.M.A. programs”). Columbia’s Directory of Classes includes information on courses offered by each department. Home school IUDC Coordinators will inform their students of this policy, and the Columbia IUDC Coordinator will also confirm that students are registering for appropriate courses before approving their applications.
- Complete the IUDC Registration Form (PDF) and obtain all signatures except the Columbia IUDC Coordinator’s signature (Home School Advisor, Home School IUDC Coordinator, Columbia Instructor) before September 12.
- Complete Columbia’s online IUDC application. You must submit Columbia’s online IUDC application by September 12 so that your application can be processed and you can register for courses by September 16. The online application contains very similar information to the paper IUDC form. You will upload the paper IUDC form containing all signatures except the Columbia IUDC Coordinator’s signature to the online application. (It is fine if you already have the Columbia IUDC Coordinator’s signature.)
- Review the email confirming that your online application has been approved. The email will outline the next steps to 1) receive and activate your UNI and Columbia email address, 2) register for courses online, and 3) obtain an ID card. You must activate your UNI and email address BEFORE registering for courses online. You are no longer required to submit immunization records.
- Set up your Columbia UNI (University Network ID) and email account. You must set up a Columbia email address in order to receive announcements and information related to your course. With your Columbia UNI, you can log on to Courseworks, which contains information pertaining to your class, and Student Services Online (SSOL), which allows you to check for holds, find your registration appointment days and times, register for classes, check your grades, and order transcripts.
To set up your Columbia email address, you must first activate your UNI by completing the following steps:
- Click here.
- Click “Accept” at the bottom of the page.
- Click “Accept” again.
Instead of entering your UNI, proceed as follows:
Don't know your UNI? Click here to activate.
Enter your first and last name exactly as you entered them in the online IUDC form. Enter your date of birth. You do NOT need to enter your Social Security number.
- Click “Continue” to proceed with account activation.
- Follow the remaining steps to activate your UNI.
- Once your UNI has been activated, you will be prompted to set up your Columbia email account.
- Register online for the approved courses listed on your online application. Beginning Monday, August 1, you will be able to register online for courses through Student Services Online (SSOL). (Do not go to the Registrar’s Office in 205 Kent to register for courses.) You may only register online for courses during your designated Registration Appointment dates and times. A list of your Registration Appointments dates and times is available in SSOL; in general, you can register through SSOL Monday-Friday, excluding holidays, from 9:30am – 8:45pm or 9:45pm. Following Columbia’s Academic Calendar, you must register for courses by September 16 and must drop courses by October 11. You will need to find the course’s five-digit call number in Columbia’s Directory of Classes prior to logging into SSOL to register. Note that an instructor’s signature on the paper IUDC form does NOT indicate that you have permission to bypass a course waitlist. If you are given instructor permission to bypass course waitlists, you must submit a Registration Adjustment Form by October 11 to GSAS Office of Student Affairs in 107 Low Library or emailed to firstname.lastname@example.org.
- Obtain a Columbia ID card, which confers access to the Columbia library system and other services, and allows you access to campus in times of emergency.
Once your UNI has been activated, you must submit a photo online to be used on your Columbia ID card. You will be able to pick up your ID card from the ID Center, which is located just outside the Registrar’s Office in 204 Kent Hall. Please note that it can take up to 3-4 business days to generate your ID card after you have submitted your photo.
If you have a Columbia ID card already, you should obtain a semester sticker for that card (also from the ID Center).
- Follow Columbia policies and deadlines (e.g., for dropping a course or submitting required course materials after the semester has ended to remove an Incomplete).
The Columbia IUDC Coordinator will inform host schools of students’ grades after the end of the semester. You should retain the original registration form until a grade appears on your transcript.