- Instructions for Columbia Students Studying at Another University
- Instructions for Students From Another University Studying at Columbia
- Registration Form
The Graduate School of Arts and Sciences is a member of the Inter-University Doctoral Consortium (IUDC), which provides for cross-registration of graduate-level courses among member institutions. Participating schools are:
- CUNY Graduate Center
- Fordham University
- The New School for Social Research
- New York University (including the Institute of Fine Arts)
- Princeton University
- Rutgers University
- Stony Brook University
Teachers College (TC) is also a member of the IUDC, but Columbia students interested in TC classes should cross-register within Columbia rather than use the IUDC.
MA students are not eligible for this program.
PhD students in years two through seven of Arts and Sciences programs (listed under “PhD and DMA programs”) are eligible to participate in IUDC. Students register at Columbia for the course(s) they plan to take at the visiting institution by submitting both the IUDC Registration Form (PDF) and Columbia’s online IUDC application. The host institution may also require students to register there. Students should familiarize themselves with the academic regulations of the host university, including its location, grading system, applicable deadlines, and calendar.
Tuition is paid to the Graduate School. Classes may be taken for a grade and will appear on the Columbia transcript. Students will receive a letter or ID card allowing them library reading privileges at the host institution. Columbia students going to New York University may use their CUID card.
Courses taken in the IUDC must be taken for a grade (Pass/Fail is an option), not for R credit or Audit.
Note: IUDC is limited to fall and spring semesters. Summer session or intersession courses are not eligible for the IUDC.
Queries should be directed to the Columbia IUDC Coordinator, Thalyana Stathis, at (212) 854-4738 or firstname.lastname@example.org (GSAS Office of Student Affairs,107 Low Library).
Columbia students must submit Columbia’s online IUDC application by February 15.
Students from other universities taking Columbia courses must submit Columbia’s online IUDC application by February 15.
Following Columbia’s Academic Calendar, students from other universities must register for Columbia courses by February 21 and must drop courses by February 21.
- Complete the “Personal Information” and “Home School Information” sections on the IUDC Registration Form (PDF). After obtaining your advisor’s signature, bring your form to 107 Low Library to be signed by the Columbia IUDC coordinator. The coordinator will sign the IUDC form after certifying that you have completed one year and are within seven years of first registration as a Columbia PhD student in an Arts and Sciences program.
- Complete the “Host School Information” section and obtain the signatures of the host instructor and host school IUDC coordinator.
- Submit Columbia’s online IUDC application by February 15. The online application contains information very similar to that of the paper IUDC form, and you will also upload the paper IUDC form containing all signatures (i.e., Columbia advisor, Columbia IUDC coordinator, host school instructor, and host school IUDC coordinator) to the online application.
- Register with the host school registrar. See contact information for participating schools on page two of the IUDC Registration Form.
- Obtain an ID card at the host school. You will need to bring either a passport or a state-issued ID. You should check to see if you will need to obtain a semester sticker.
- Set up an email account at the host school to ensure that you receive information regarding your course at the host school.
The Columbia IUDC coordinator will inform the Registrar’s Office to add the respective course(s) to your roster of courses on SSOL.
The Columbia IUDC coordinator will inform the Registrar’s Office of students’ grades after the end of the semester. You should retain the original registration form until a grade appears on your transcript.
- Confirm that the course you intend to register for is offered by an Arts and Sciences department. You are allowed to register only for courses that are offered by Arts and Sciences departments (listed under “PhD and DMA programs”). Columbia’s Directory of Classes includes information on courses offered by each department, and it should state that the Division is “Graduate School of Arts and Sciences” on the course’s page in the Directory. Home school IUDC coordinators will inform their students of this policy, and the Columbia IUDC coordinator will also confirm that students are registering for appropriate courses before approving their applications.
- Complete the IUDC Registration Form (PDF) and obtain all signatures except the Columbia IUDC coordinator’s signature (i.e., home school advisor, home school IUDC coordinator, and Columbia instructor) before February 15.
- Complete Columbia’s online IUDC application. You must submit Columbia’s online IUDC application by February 15. The online application contains information very similar to that of the paper IUDC form. You will upload the paper IUDC form containing all signatures except the Columbia IUDC coordinator’s signature to the online application.
- Please allow two to three business days for processing. You will receive an email (sent to the email address provided in the online application) confirming that your online application has been approved. The email will outline the next steps to 1) receive and activate your UNI and Columbia email address, 2) register for courses online, and 3) obtain an ID card. You must activate your UNI and email address before registering for courses online.
- Set up your Columbia UNI (University Network ID) and email account (if you already have a UNI from participating in IUDC previously, you may skip this step and proceed to registering online for courses):
- Click here.
- Click “Accept” at the bottom of the page.
- Click “Accept” again.
- Instead of entering your UNI, proceed as follows: “Don't know your UNI? Click here to activate.”
- Enter your first and last name exactly as you entered them in the online IUDC form. Enter your date of birth. You do NOT need to enter your Social Security Number.
- Click “Continue” to proceed with account activation.
- Follow the remaining steps to activate your UNI.
- Once your UNI has been activated, you will be prompted to set up your Columbia email account.
- Register online for the approved courses listed on your online application. After activating your UNI, you will be able to register online for courses through Student Services Online (SSOL). You will need to find the course’s five-digit call number in Columbia’s Directory of Classes prior to logging in to SSOL to register.
Registration on SSOL is available during scheduled registration appointments. A list of the dates and times for your registration appointments can be found by clicking on “Reg Appts” in the toolbar on SSOL. General registration dates are as follows: Monday through Friday, December 5 to 9, January 2 to 6, January 9 to 13, and January 17 to February 21, excluding holidays, from 9:30 a.m. to 10:00 p.m.
Following Columbia’s Academic Calendar, all course add/drop requests must be made by February 21.
If a course has full enrollment or if instructor permission is required to register for a course on SSOL, add yourself to the course waitlist (not wish list) on SSOL. Your status should say “waitlist pending approval” or you may be given a waitlist number. The instructor will be notified to log in to SSOL and remove you from the waitlist. Please check SSOL at a later date to confirm your enrollment.
If you are registering between January 30 and February 21, your instructor will need to approve your registration request manually on SSOL. Please let your instructor know that you intend to register for the course, to ensure that s/he can approve your request swiftly. You will receive a confirmation email from SSOL once your instructor has granted approval. You will need to log back onto SSOL to complete your registration. Once on SSOL, proceed to Registration, and click “Complete Request” underneath the desired course. A message should display on SSOL confirming the enrollment, and the course should appear on your schedule on SSOL within twenty-four hours.
NOTE: If you are unable to successfully register on SSOL after trying the above steps, OR if you are restricted from registering on SSOL because the course is open only to a certain group of students, you must email your IUDC form and a copy of this approval email (and any emails indicating instructor approval, if applicable) by February 21 to email@example.com. The subject of the email should read: “IUDC Spring 2017 adding course”. Please include your Columbia UNI and the course’s five-digit call number in the body of the email.
- After registering for your course, log in to CourseWorks, which contains information pertaining to your course.
- Obtain a Columbia ID card, which confers access to the Columbia library system and other services, and allows you access to campus in times of emergency.
Once you have registered for your course, you must submit a photo online to be used on your Columbia ID card. You will be able to pick up your ID card from the ID Center, which is located just outside the Registrar’s Office in 204 Kent Hall. Please note that it can take up to three to four business days to generate your ID card after you have submitted your photo.
If you have a Columbia ID card already, you should obtain a semester sticker for that card. Stickers are available at the ID Center.
- Follow relevant Columbia policies and deadlines (e.g., for dropping a course or submitting required course materials after the semester has ended to remove an Incomplete).
NOTE: If you are unable to drop a course on SSOL, you must email your IUDC form by February 21 to firstname.lastname@example.org. The subject of the email should read: “IUDC Spring 2017 dropping course”. Please include your Columbia UNI and the course’s five-digit call number in the body of the email.
- The Columbia IUDC Coordinator will inform your school of your grade(s) after the end of the semester. You should retain the original registration form until a grade appears on your transcript. You can also log in to Student Services Online (SSOL) to view your grades and order transcripts.