GSAS Fellowships in Academic Administration

We are now accepting applications from administrative offices interested in hosting a fellow in Fall 2021. The deadline to apply is Wednesday, August 4. See below for details.

The GSAS Fellowships in Academic Administration (FAA) program allows advanced doctoral students in Arts and Sciences departments to apprentice in administrative offices across Columbia's campuses. This program is intended to enhance graduate student career preparation by supplementing the training GSAS students receive in research and teaching with an introduction to the day-to-day operations of the University. The experience allows students to cultivate a stronger professional profile and develop administrative skills in preparation for any future career.

Students are eligible in years three through seven of an Arts and Sciences doctoral program. They apprentice in an administrative office for a semester or more, mentored by an experienced administrator, guided in using their writing and organizational skills and research training to advance meaningful projects in their host office. Depending on the project, fellows will be expected to spend six to ten hours per week working with the host office and engaging in mentorship activities, and to attend several professional development sessions over the course of the fellowship. Please see below for further details about the program.

If you have questions about the program, please email gsas-compass [at] columbia.edu.

Program Details for Fellows and Host Offices

Fellows’ Learning Outcomes

Through a combination of project work and mentorship, FAAs:

  • Complete or contribute to a substantive and significant project or set of projects through their host office.
  • Gain an understanding of university administration from the vantage point of their host office and begin to understand the host office’s role within the larger university.
  • Gain and/or develop professional competencies that complement—rather than replicate—those they receive through curricular doctoral training. Professional competencies include:
    • Leadership, teamwork, and collaboration;
    • Written and verbal communication through engagement with diverse audiences;
    • Teaching and mentoring;
    • Research and data analysis; and
    • Professionalism and project management.

Expectations for Fellows

  • Report to the host office according to the schedule agreed upon with their mentor, and communicate regularly with their mentor and other colleagues.
  • Be proactive in asking questions and using the fellowship as a platform to understand university administration.
  • Participate in GSAS Compass professional development sessions during the fellowship period.
  • Fellows are expected to apprentice with the host office for approximately 6-10 hours per week for the length of the fellowship period.
  • Fellows are to spend approximately 75 percent of their time on their assigned project(s) and 25 percent of their time engaged in mentorship activities (see below for examples).
  • Students who fail to complete the assignment or attend any required professional development events may forfeit a pro-rated portion of the semester stipend.

Expectations for Host Offices and Mentors

Mentorship, professional development, and immersion into the host office are key components of the FAA program. The following are expectations for the host offices and assigned mentors:

  • Host offices must assign project work that is both substantive and significant. Some of the responsibilities may overlap with those of full-time staff, but each position should include at least one large, long-term project.
  • Mentors are responsible for guiding the fellow over the course of the term and supervising their work. They are expected to provide introductions to office staff and invite the Fellow to relevant meetings. Ideally, the mentor will be a resource regarding the role of the host office within the University and, more broadly, careers in academic administration. Mentors will provide/facilitate the following kinds of opportunities for the fellow:
    • Shadowing and having informal conversations and informational interviews with other staff
    • Attending meetings, workshops, conferences, or professional development trainings
    • Learning new skills through self-study or tutoring
  • Mentors must attend a 30-minute introductory meeting and complete a survey/reflection at the end of the term.
  • Mentors must meet with the fellow at least once per week for 30 minutes. To the extent possible, fellows should be included in staff meetings to promote their immersion into the host office.

Administrative Information

GSAS administers the application process. Once a fellow is selected, there are no forms for either the office or the fellow to submit. GSAS will provide a $2,000 stipend to all fellows (half paid at the start of the fellowship, and half paid upon successful completion). The fellowship term is for the duration of the Fall 2021 semester, from Thursday, September 9 through Monday, December 13. Fellows are expected to work in-person or remotely in accordance with the host office's policies and practices. For example, if staff in your offices are expected to report to work in-person four days per week, then fellows should also be expected to work in-person approximately 80 percent of the time, assuming all COVID safety protocols are followed.

Fellowship positions may be renewed for a subsequent term if the host office agrees to fund the stipend for the fellow's second term. Fellows may participate in the program for a maximum of four terms, with no more than two terms spent in the same host office.
 

How to Apply - Students

The deadline for Summer 2021 has passed; this section is for informational purposes only. Please check back in August for Fall 2021 opportunities.

The application process for Fellowships in Academic Administration is competitive. Candidates must be in years three through seven of an Arts and Sciences doctoral program (as of Fall 2021) and be in good academic standing. Students may participate for up to a total of four semesters, provided that they continue to meet the eligibility requirements. Students may not serve as a Fellow for more than two semesters in the same office. We recommend that you discuss your interest in pursuing this opportunity with your sponsor before submitting an application.

Summer 2021 Opportunities

Please see the available positions below. Click here for full position descriptions.

  • Bridge to the Ph.D. Program in STEM – Examining the Bridge to the Ph.D. Program in STEM as a Conduit for Promoting Diversity in STEM Graduate Education
  • The Center for Teaching and Learning – Teaching Development Program Consultant
  • Dean of Students Office, School of General Studies – Coordinator for Academic Advising
  • Public Books – Publicity and Social Media Strategy
  • Undergraduate Research and Fellowships – Expanding and Developing Resources for Undergraduate Research

Application Materials

The online application must include the following materials combined into one PDF attachment:

  • A cover sheet with your full name, UNI, department or program, first semester of enrollment in GSAS, anticipated graduation date, and your first- and second-choice offices to which you are applying.
  • A brief personal statement (maximum of 350 words). The personal statement should not act as a cover letter. It should instead describe your professional goals and how participation in the program will help you attain them.
  • A résumé. Please note that a résumé differs from an academic CV. You may wish to consult the GSAS Compass guide to converting your CV to a résumé. You may also schedule an advising appointment with Compass.
How to Apply - Host Offices

Thank you for your interest in applying to host a Fellow in Academic Administration! In addition to providing graduate students with a high quality professional development experience, host offices benefit from the contributions of skilled, creative, thoughtful PhD students who bring diverse experiences and perspectives to their work.

Please read the description and program details above to understand the program's goals, guidelines, and expectations.

The strongest FAA positions have the following features:

  • The role balances independent work on a long-term project and shorter-term tasks and projects that might expose the fellow to the day-to-day work of the host office.
  • Mentors scaffold their supervision, with more involvement at the beginning of the fellowship, and less oversight over the course of the term.
  • Fellows are immersed in the office--they are included in staff meetings, introduced to colleagues, and receive appropriate communications.
  • The role includes opportunities for the fellow both to learn new skills, policies, and/or procedures, as well as to apply their existing skillset and knowledge in new ways.

The deadline to apply to host a fellow in Fall 2021 is Wednesday, August 4, 5:00 pm. Click here to apply.

Current and Past FAA Fellows

Summer 2021

  • Callum Blackmore, Office of Vice Provost for Academic Affairs, Accreditation Fellow
  • Niles Davies, Public Books, Publicity and Social Media Strategy
  • Claire Dillon, GSAS Alumni Relations, Alumni Relations Fellow
  • Caroline (Phillips) Smith, School of General Studies Dean of Students Office, Coordinator for Academic Advising
  • Abby Schroering, Earth Institute/Columbia Climate School, Climate School Educational Programs Implementation Fellow
  • Niyati Shenoy, Undergraduate Research and Fellowships, Expanding and Developing Opportunities for Undergraduate Research Fellow
  • Mary Catherine Stoumbos, Center for Teaching and Learning, Teaching Development Program (TDP) Consultant
  • Emily Tiberi, Bridge to the PhD Program in STEM, Examining the Bridge to the Ph.D. Program in STEM as a Conduit for Promoting Diversity in STEM Graduate Education

Spring 2021

  • Callum Blackmore, Office of Vice Provost for Academic Affairs, Accreditation Fellow
  • Qian Cao, Office of Public Affairs, Columbia Tutor Corps Operations Fellow
  • Claire Dillon, GSAS Alumni Relations, Alumni Relations Fellow
  • Chen Jiang, Columbia Engineering Graduate Placement Center, Program Assessment Fellow
  • Maryam Majeed, Bridge to the PhD Program in STEM, Program Evaluation and Best Practices in Promoting Diversity in STEM Graduate Education
  • Daniel Ralston, Undergraduate Research and Fellowships, Expanding and Developing Opportunities for Undergraduate Research Fellow
  • Niyati Shenoy, Center for Teaching and Learning, Teaching Development Program (TDP) Consultant
  • Abby Schroering, Earth Institute/Columbia Climate School, Climate School Educational Programs Implementation Fellow
  • Anayvelyse Allen-Mossman, Office of Academic Diversity and Inclusion, GSAS, GSAS Office of Academic Diversity and Inclusion Fellow
  • Elvira Blanco, Society of Fellows and The Heyman Center for the Humanities, Activating the Archives
  • Tiffany Huang, EVP Faculty for Arts and Sciences, Data Support for A&S Inclusion, Diversity, Equity, Access Strategies (IDEAS)
  • Annie Potter, Columbia Community Service, CCS 74th Annual Appeal - Donor Support
  • Lucy Turner, Society of Fellows and The Heyman Center for the Humanities, Activating the Archives
  • Lien Van Geel, Columbia College Academic Affairs, Curricular Committee Archival Fellow
  • Bailey Yellen, Office of Academic Diversity and Inclusion, GSAS, GSAS Office of Academic Diversity and Inclusion Fellow

Fall 2020

  • Anayvelyse Allen-Mossman, Office of Academic Diversity and Inclusion, OADI Research Collective
  • Elvira Blanco, The Society of Fellows and Heyman Center for the Humanities, Activating the Archives
  • Tiffany Huang, Executive Vice President of Arts and Sciences Office of Faculty Development and Diversity, Data Support for Inclusion, Diversity, Equity, Access Strategies
  • Annie Potter, Columbia Community Service, Columbia Community Service 74th Annual Appeal - Donor Support
  • Carly Quijano, Columbia University Libraries Digital Scholarship, Digital Publishing Fellow
  • Abby Schroering, Center for Teaching and Learning, Teaching Development Program Consultant
  • Lucy Turner, The Society of Fellows and Heyman Center for the Humanities, Activating the Archives
  • Lien Van Geel, Academic Affairs, Columbia College, Curricular Committee Archival Fellow
  • Bailey Yellen, Office of Academic Diversity and Inclusion, OADI Research Collective

Spring 2020

  • Elvira Blanco, Columbia University Libraries Digital Scholarship, Digital Publishing Fellow
  • Jessica Engebretson, Public Books, Publicity Strategy and Podcast Production Assistance
  • Michael Gluck, Columbia University Press, Literature in Translation: The Russian Library and Acquisitions
  • Timothy Lundy, The Society of Fellows and Heyman Center for the Humanities, NYC Humanities Calendar and Communications Assistant
  • Abigail MacBain, GSAS Office of the Dean, Student & Family Support Academic Administration Fellow
  • Jonathan Reeve, Columbia University Libraries Digital Scholarship, Foundations for Research Computing Technical Pedagogy Fellow
  • Dialika Sall, Columbia Community Service, Columbia Community Service 73rd Annual Appeal - Grantee Support
  • Jenna Schoen, Columbia Rare Book & Manuscript Library, Graduate Student Curatorial Fellow
  • Anna Waller, Center for Student Advising, Academic Support Fellow
  • Joseph Woldman, Academic Affairs, Columbia College, Curricular Committee Intern Fellow and Archiving Fellow

Fall 2019

  • Joseph Woldman, Academic Affairs, Columbia College, Curricular Committee Intern/Archiving Fellowship in Academic Administration
  • Taarini Mookherjee, Center for Teaching and Learning, Teaching Development Program Consultant
  • Umberto Mazzei, Columbia University Libraries Digital Scholarship, Digital Publishing Fellow
  • Timothy Lundy, The Society of Fellows and Heyman Center for the Humanities, NYC Humanities Calendar and Communications Assistant
  • Toru Momii, The Office of Academic Diversity and Inclusion, OADI Research Collective
  • Dominic Terrel Walker, The Office of Academic Diversity and Inclusion, OADI Research Collective
  • Neil Foegen, Columbia Engineering Professional Development and Leadership, Professional Development and Leadership Graduate Fellowship
  • Howard Taylor, Council for European Studies, Associate Editor/Europe and the Global South
  • Maria Dimitropoulos, GSAS Communications, Communications Fellow
  • Micah McElroy, Columbia Community Service, Columbia Community Service 73rd Annual Appeal Grantee Support

Spring 2019

  • Kevin Windhauser, Academic Affairs, Columbia College, Curricular Committee Fellow
  • Elizabeth McIntosh, Center for the Study of Social Difference, Developing CSSD Archive
  • Carina de Klerk, The Center for Teaching and Learning, Teaching Development Program Consultant
  • Dongxin Zou, Columbia University Press, Literature in Translation: Acquisitions and Marketing
  • Maria Dimitropoulos, Faculty Development & Diversity, Arts and Sciences, Annual Report
  • Nicole Kiviat, The Society of Fellows and Heyman Center for the Humanities, High School Scholarship Fellow
  • Olivia Rutigliano, The Society of Fellows and Heyman Center for the Humanities, High School Scholarship Fellow
  • Tomi Haxhi, Institute for Comparative Literature and Society, ICLS 20th Anniversary Archive Preparation
  • Liz Bowen, Public Books, Publicity and Social Media Strategy for Public Books
  • Danielle Drees, Academic Affairs, Undergraduate Research and Fellowships, Assessment and Enrichment

Fall 2018

  • Anayvelyse Allen-Mossman, Institute for Comparative Literature and Society, ICLS 20th Anniversary Archive Preparation
  • Nandini Banerjee, Office of Academic Diversity and Inclusion, Research Collective Co-Facilitator
  • Valerie Bondura, The Center for Teaching and Learning, Graduate Student Teaching Development Program Consultant
  • Sandra Chiritescu, Columbia University Press, Literature in Translation: Acquisitions and Marketing
  • Olivia Clemens, Columbia Community Service, Grantee Resources Liaison
  • Maria Dimitropoulos, Columbia Community Service, Grantee Resources Liaison
  • Brittany Fox-Williams, Office of Academic Diversity and Inclusion, Research Collective Co-Facilitator
  • Blasé Provitola, Academic Planning and Administration, Columbia College, Curricular Committee Intern/Archiving Fellowship in Academic Administration
  • Dialika Sall, Center for the Study of Ethnicity and Race, Media and Idea Lab

Summer 2018

  • Rex Barnes, Academic Planning and Administration, Columbia College, Curricular Committee Intern/Archiving Fellowship in Academic Administration
  • Xiaohan Du, The Society of Fellows and Heyman Center for the Humanities, Publications Editor
  • Adrianna Munson, Center for Teaching and Learning, Graduate Student Teaching Development Resources Coordination
  • Christina McGrath, Heyman Center for the Humanities and the Society of Fellows, Publications Editor
  • Tiana Reid, Columbia University Press, Literature in Translation: Acquisitions and Marketing
  • Bernadette Myers, The Earth Institute, Director’s Office, Research Programming
  • Beatriz Groubert, Faculty Development & Diversity, Arts and Sciences, Benefits of Diversity in Arts and Sciences Booklet
  • Matthew Teti, Institute for Comparative Literature and Society, ICLS 20th Anniversary Archive Preparation

Spring 2018

  • Anayvelyse Allen-Mossman, Public Books, Editorial Internship
  • Matan Cohen, The Society of Fellows and Heyman Center for the Humanities, Publications Editor
  • Melissa Constantine, The Society of Fellows and Heyman Center for the Humanities,       Justice-in-Education Digital Editor
  • Emma de Beus, Office of the Executive Vice President, Arts & Sciences, Planning, Analysis, and Curricular Coordination
  • Xiaohan Du, Columbia University Press, Literature in Translation: Acquisitions and Marketing
  • Inna Kapilevich, Office of the Executive Vice President, Arts & Sciences, Planning, Analysis, and Curricular Coordination
  • Youngah Kwon, Executive Vice President of Arts and Sciences Office of Faulty Development and Diversity, Department Climate Toolkit
  • Alyssa Manz, Columbia Engineering, Professional Development and Leadership Fellow
  • Brian van Oppen, Office of the Executive Vice President for Arts and Sciences, Planning, Analysis, and Curricular Coordination

Fall 2017

  • Zachary Ugolnik, Public Books, Editorial Internship
  • Maryam Majeed, Mailman School of Public Health, Researching and Designing New Educational Offerings
  • Ani Kodzhabasheva, Columbia University Press, Literature in Translation: Acquisitions and Marketing
  • Akua Banful, Institute for Comparative Literature and Society, Global Language Justice, Medical Humanities, and Other Interdisciplinary Programming
  • Matan Cohen, Columbia Community Service, Community Outreach Coordinator

Summer 2017

  • Huizhong Feng, School of Professional Studies, Employer-Based Market Research
  • Yuchao (Chloe) Gao, Office of the Executive Vice President for Research, STEM Research Advancement
  • Michael Hammett, The Society of Fellows and the Heyman Center for the Humanities, Summer High School and Rikers Education Programs
  • Lei Lei, Weatherhead East Asian Institute, Communications, Outreach, and Donor Development

Spring 2017

  • Joseph Fisher, Center for Science and Society
  • Sedef Tinaztepe, Center for Science and Society
  • Matan Cohen, Columbia Community Service
  • Marta Ferrer Gomez, Columbia Community Service
  • Caroline Marris, Columbia University Press
  • Foad Torshizi, Educational Policy and Planning Committee
  • Brittany Fox-Williams, GSAS, Office of Academic Diversity
  • Allison Bernard, Heyman Center and Society of Fellows

Fall 2016

  • Atefeh Akbari Shahmirzadi, Institute for Comparative Literature and Society
  • Adham Azab, Columbia University Press
  • Dominic Vendell, Executive Vice President for Research
  • Sahar Ullah, Columbia University Press
  • Matan Cohen, Institute for the Study of Human Rights
  • Anne Levitsky, Heyman Center for the Humanities and the Society of Fellows
  • Julian Jürgenmeyer, Public Books
  • Logan Brenner, Center for Student Advising, Academic Resources in
  • Support of Excellence
  • Bailey Brown, Work/Life
  • Daniella Wurst, Graduate School of Arts and Sciences, Institute of Latin American Studies
  • Holly Myers, Undergraduate Student Life, Office of Multicultural Affairs
  • César Colón-Montijo, Office of Academic Diversity - Graduate School of Arts and Sciences

Summer 2016

  • Briana Nofil, Center for Student Advising - First-in-Family
  • Adham Azab, Columbia University Press
  • Kate Jackson, Columbia University Real Estate
  • Andrew Jungclaus, Executive Vice President for Research, Research Initiatives
  • Shuaiwen Wang, FAS - Education Policy and Planning Committee
  • Bailey Brown, GSAS - Office of Academic Diversity
  • Aditi Surie von Czechowski, Heyman Center for the Humanities and the Society of Fellows
  • Anne Freeland, Heyman Center for the Humanities and the Society of Fellows
  • Inna Kapilevich, Institute for Comparative Literature and Society
  • Victoria Wiet, Institute for Comparative Literature and Society
  • Nicole Gervasio, Public Books
  • Alexandra Mendez, Public Books
  • Courtney Singleton, School of Professional Studies, Division of Lifelong
  • Learning
  • Meiping Sun, Vice Provost for Academic Programs
  • Rui Hu, Vice Provost for Faculty Affairs
  • Almudena Marin-Cobos, Work/Life
  • Yayun Hsu, Work/Life

Spring 2016

  • Sarah Arkebauer, Public Books
  • Bailey Brown, Undergraduate Student Life Office of Multicultural Affairs
  • Rachel Dunn, Center for Student Advising, First-in-Family
  • Alex Fabrizio, Work/Life
  • Marta Ferrer, Miriam and Ira D. Wallach Art Gallery
  • Nicole Gervasio, Public Books
  • Victoria Gross, Columbia Community Service
  • Katharine Jackson, Columbia University Real Estate
  • Inna Kapilevich, Institute for Comparative Literature and Society
  • Chinweike Okegbe, GSAS - Communications
  • Gabriella Sanguineti, Postdoctoral Affairs
  • Aditi Surie von Czechowski, Heyman Center for the Humanities and the Society of Fellows
  • Didier Sylvain, GSAS Office of Academic Diversity
  • Ben VanWagoner, GSAS Office of Academic Diversity
  • Foad Torshizi, FAS - Educational Policy and Planning Committee
  • Benjamin VanWagoner, GSAS
  • Fang Xu, Executive Vice President for Research
  • Emily Yao, Columbia University Press
  • Sophonie Joseph, GSAS - Summer Research Program

Fall 2015

  • Sarah Arkebauer, Public Books
  • Victoria Gross, Columbia Community Service
  • Caroline Marvin, Center for Student Advising - ARISE
  • Tianhao Ren, Postdoctoral Affairs
  • Didier M. Sylvain, GSAS Academic Diversity
  • Benjamin VanWagoner, GSAS Academic Diversity
  • Foad Torshizi, FAS - Educational Policy and Planning Committee
  • Ju Yang, Executive Vice President for Research

Spring 2014

  • Alexander Rocca, Public Books
  • Jacqueline Lerescu, Office of Student and Administrative Services / Registrar
  • Philip Rodenbough, Office of Government and Community Affairs
  • Tracy Wang, Columbia Alumni Association
  • Christopher Crew, School of General Studies
  • Jie Zhou, Office of the President
  • John Straussberger, Columbia College
  • Zachary Stewart, Columbia College
  • Carolyn Pang, Office of the Executive Vice President for Research
  • Andrey Vlasov, Office of the Executive Vice President for Research
  • Caroline Marvin, Office of Communications and Public Affairs